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Virtual document storage is the process of converting physical files into electronic documents that can be shared, stored and accessed. It can reduce the amount required to store physical files. It can also enhance security by locking particular parts of a document only to specific users. This is particularly useful for companies that handle an abundance of paper. Paper documents are often difficult to track and secure if they do not have a robust security system and a heavy administrative checkout procedures, not to mention being more vulnerable to destruction or theft in the event of a catastrophe, such as a fire. Electronic documents, on the contrary hand, are much easier to track, less vulnerable to loss, and more resistant to destruction.

When selecting a secure online document management system, you need to consider how easy it will be for you and your guests to use. Examine the ease of uploading and downloading documents, and determine if non-technical personnel will be able to get to grips with the system. Find out if the service offers support, and how accessible it can be.

Who hasn’t lost important documents from their computer? Common file sharing platforms such as Dropbox and Google Drive might be better backup options but they don’t have the ability to organize documents into a sensible arrangement that is in line with the work demands. Online document systems can accomplish this and even provide audit logs of who has seen which documents.